In calculating a rough cost analysis, I have come up with a rough estimate cost of about $2,500.00 per person to attend two sessions. The first session is a 3 day event. The costs include breakfast, lunch, dinner, loding for 3 nights, meeting room, break out areas, support staff for the event, event speakers and organizers. Not all localities will have to pay the full fee as they may live within an hour of the meeting event location and therefore will not have to pay the expenses for overnight accommodations and may not wish to participate in all the meals. The followup session is only a one day session but a number of localities may wish to pay for overnight stays as not to burn out their local delegates to this event.
The second event is needed for multiple reasons. Should one of the new proposed codes seem to difficult to decide on by the delegation, then the delegates will need to bring back the issue to their locality for further review by the people of the locality. Also, the second session will focus on prosecutions of those who may be indicted in the first session. Proper hearings must be maintained to determine innocent or guilt. Then sentencing must be completed. The second session could actually end up being the longest session requiring more than a day or two which could increase expenses estimated above. There is no way to tell until after the first session is over.
The rough cost analysis was created purposely high and is actually expected to come in under the estimate, which gives room for any extended time on the second session. But that is still not to say that the estimate may still be considered a few hundred extra dollars per person to low. There are variables to consider that effect the entire venue.
More to come.
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